Tenants Guide

Tenancy Application
All persons over the age of 18 wishing to move into their chosen property must complete a reference form and be named on the Tenancy Agreement. References will be undertaken, for which a charge is payable by you.  The referencing agent will contact your employer/accountant and current/previous landlord. A credit check will also be carried out.

As an indication of your commitment to renting the property, and in consideration for the landlord not actively marketing the property pending the result of the credit checks, a payment of £300.00 is required. This will be accounted for as a credit in your move in balance invoice.

Please note that if your references are unsatisfactory to us or the landlord, or fail due to undisclosed/falsified information, or you withdraw from renting the property then the payment of £300.00 is non-refundable. Should the landlord withdraw from letting the property (other than for the reasons aforementioned) the payment of £300.00 will be refunded in full. The reference fee is non-refundable once the referencing procedure has commenced.

Company Lets
If the applicant is a company, the company must be based in the UK.

Affordability Criteria
In most cases, in order to pass the affordability criteria you should be earning at least 30 times the monthly rent. If you are unsure if you are earning enough to meet these criteria, contact us prior to your references being processed. If you are not earning enough you may have the option subject to the agreement of the landlord of providing a guarantor for your tenancy or paying rent in advance. Please note that guarantors must be UK resident.

Move In Balance Invoice
This will be provided to you before the commencement of the tenancy and it will set out the balance due on or before the agreed move in date. Please note that keys will not be released until your balance is received by Robert Vincent in cleared funds. Payment may be made by BACS/CHAPS transfer to our account or by bankers draft. Please note that we cannot accept cash to pay your move in balance.

  • First month’s rent in advance.
  • Six week security deposit.
  • Holding Deposit : £300.00 The reference fee is non-refundable once the referencing procedure has commenced.
  • Tenancy Agreement : £180.00 The Tenancy Agreement renewal fee is payable either 6 or 12 months.(depending on the length of the contract)
  • Tenant Referencing Fee : £80.00 per person over the age of 18.
  • Inventory check cost which is dependent on size and the furnishings in the property.
  • Check-In : £60.00 per property.
  • Check-Out : £60.00 per property.
  • Pet Fee £250.00
  • Guarantor Administration £80.00 per person.
  • Company Tenancy Administration £165.00

Security Deposit & Tenancy Agreement
Robert Vincent will prepare a Tenancy Agreement for both parties to sign. You will have the opportunity to read the Tenancy Agreement and raise any questions before signing. If the tenancy is renewed, a further £180.00 will be payable by you in respect of the renewal.

The Tenancy Agreement is a legal document and you are recommended to take independent legal advice before signing it.  Your return of the signed Tenancy Agreement will be treated as your authority for Robert Vincent to date and complete the Tenancy Agreement, thus committing you to the Tenancy on the agreed start date. Please note however that your return of the signed Tenancy Agreement will not create a binding contract until we receive the Landlord’s signed part of the Tenancy Agreement and the landlord’s express confirmation to complete the Tenancy Agreement.  In addition keys can not be released until we are in receipt of the full cleared funds as set out in the move in balance invoice.

The security deposit is held against the tenant adhering to all their obligations set out in the Tenancy Agreement; particularly those to do with cleanliness & condition of the property and payment of rent and utility bills. The deposit will be held by the DPS. No interest is payable to either party. At the end of your tenancy, the deposit will not be released until agreement is reached between both parties regarding any necessary deductions.

Paying Rent
Rent is payable in advance by standing order, either to Robert Vincent or direct to your landlord depending on which service your landlord has chosen. Please ensure your standing order is set up so that rent arrives on the due date.

Inventory & Schedule of Condition
The Inventory & Schedule of Condition details the fixtures and fittings and describes their condition and that of the property generally. The Landlord and tenant often share the costs involved in preparing and checking the inventory. The inventory & schedule of condition helps protect the interests of both landlord and tenant by providing an independent assessment of the property at the commencement of the tenancy. It is preferable that tenants are present at the check in as this document will be used at the end of the tenancy when comparisons are made. These will form the basis for any necessary deductions from the deposit.

During the tenancy
Tenants are expected to abide by their obligations set out in the Tenancy Agreement. If the property is managed by Robert Vincent we will contact you during the tenancy to arrange maintenance visits.

If you wish to discuss any of the above please call Robert Vincent on : 020 8655 3257

Disclaimer – Please note that Robert Vincent Estate Agents does not hold a Client Protection Insurance Policy.